Description

SayPro Quarterly Lekgotla la ME (Monitoring and Evaluation) Board Committee: Quarter 3

Objective:
The Quarter 3 Lekgotla la ME Board Committee aims to assess the impact of ongoing projects, align strategies with organizational goals, and further enhance the skills and collaboration of office staff. The agenda includes project reviews, strategic planning, professional development workshops, and report preparation.

Agenda:

1. Welcome and Opening Remarks (9:00 AM – 9:15 AM):

• Welcome address and introduction to the Quarter 3 Lekgotla la ME Board Committee.
• Overview of the day’s objectives and agenda.

1. Quarter 3 Project Impact Assessment (9:15 AM – 10:30 AM):

• Comprehensive assessment of the impact of ongoing projects in Quarter 3.
• Presentation of outcomes, lessons learned, and opportunities for improvement.
• Evaluation of project sustainability.

1. Workshop: Strengthening Cross-Functional Collaboration (10:30 AM – 12:00 PM):

• Workshop focusing on enhancing collaboration across different departments.
• Interactive sessions to identify areas for improved coordination and communication.
• Strategies for fostering a culture of collaboration.

1. Strategic Planning for the Upcoming Quarters (12:00 PM – 1:00 PM):

• Review of the organizational strategic plan.
• Setting goals and strategies for the next quarters based on learnings from the previous assessments.
• Discussion on innovative approaches to achieve objectives.

1. Lunch Break (1:00 PM – 2:00 PM)
2. Quarterly Report Preparation (2:00 PM – 3:30 PM):

• Collaborative preparation of the Quarter 3 report.
• In-depth analysis of key performance indicators, with a focus on measuring impact.
• Planning for effective data visualization.

1. Office Staff Capacity Building Workshops (3:30 PM – 5:00 PM):

• Conducting capacity-building workshops for office staff.
• Topics include advanced project management, data analysis, and communication skills.

1. Closing Remarks and Next Steps (5:00 PM – 5:30 PM):

• Summary of key outcomes and insights from the day’s discussions.
• Identification of priority actions for the upcoming quarters.
• Expressing appreciation for the committee’s dedication and contributions.

Follow-up Actions:

• Distribution of the Quarter 3 report to relevant stakeholders.
• Implementation of strategic goals and actions discussed during the Lekgotla la ME.
• Ongoing monitoring of project impact and adjustments as necessary.
• Planning for future capacity-building initiatives and training programs.

Note:
This agenda serves as a general outline and may be adjusted based on the specific needs and priorities of SayPro during Quarter 3. Flexibility is encouraged to address emerging issues and opportunities.