Description

SayPro Quarterly Lekgotla la ME (Monitoring and Evaluation) Board Committee: Quarter 1

Objective:
The Quarter 1 Lekgotla la ME Board Committee aims to review the progress of ongoing projects, strategize for upcoming initiatives, and ensure effective communication and collaboration among office staff. The focus will be on planning, reporting, and facilitating workshops to enhance professional development.

Agenda:

1. Welcome and Opening Remarks (9:00 AM – 9:15 AM):

• Introduction to the Lekgotla la ME Board Committee meeting.
• Brief overview of the agenda and objectives.

1. Quarter 1 Project Review (9:15 AM – 10:30 AM):

• Comprehensive review of projects undertaken in Quarter 1.
• Presentation of key milestones, challenges, and successes.
• Discussion on lessons learned and potential improvements.

1. Workshop: Advanced ME Techniques (10:30 AM – 12:00 PM):

• Conducting a workshop on advanced Monitoring and Evaluation techniques.
• Facilitated discussions on enhancing the effectiveness of ME processes.
• Sharing best practices and case studies.

1. Strategic Planning for Upcoming Quarters (12:00 PM – 1:00 PM):

• Analysis of the current organizational strategy.
• Brainstorming and setting objectives for upcoming quarters.
• Identifying potential areas for expansion and improvement.

1. Lunch Break (1:00 PM – 2:00 PM)
2. Quarterly Report Preparation (2:00 PM – 3:30 PM):

• Collaboration on preparing the Quarter 1 report.
• Division of tasks among committee members.
• Review of key performance indicators and data analysis.

1. Office Staff Professional Development Workshops (3:30 PM – 5:00 PM):

• Hosting workshops for office staff focusing on professional development.
• Topics include communication skills, time management, and project collaboration.

1. Closing Remarks and Next Steps (5:00 PM – 5:30 PM):

• Summary of key outcomes from the day.
• Next steps and action items for the team.
• Acknowledgment and appreciation for the contributions of the committee and staff.

Follow-up Actions:

• Distribution of the Quarter 1 report to relevant stakeholders.
• Implementation of action items discussed during the Lekgotla la ME.
• Planning for ongoing professional development initiatives for office staff.
• Scheduling follow-up meetings for detailed project planning.

Note:
This agenda is a general outline and may be adapted based on the specific needs and priorities of SayPro during Quarter 1. Flexibility is encouraged to address emerging issues and opportunities.