Closing Date
2025/01/13
Reference Number
CCB241230-3
Job Title Local Category Specialist
Job Category Finance and Procurement
Company Coca-Cola Beverages Africa
Job Type Permanent
Location – Country Ghana
Location – Province Not Applicable
Location – Town / City Medie
Job Description
Company Overview

Coca-Cola Beverages Africa is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. CCBA is a market leader in the NARTD (non-alcoholic ready to drink market) in Africa. CCBA has an extensive footprint in Africa, employing over 13 000 employees.

Key Purpose Statement

The Local Category Specialist acts as a point of contact towards the internal and external customers for procurement related questions, manages local purchasing requests in collaboration with the sourcing and category management organisation and guarantees efficient contracts implementation and acceptance on site, related to one or several sites.

Key Duties & Responsibilities
Planning Procurement Activities

Provide guidance and assistance to departments in all procurement aspects
Ensures that all purchasing is in compliance with policies and procedures related to purchasing practices and in accordance with CCBA standard practices.
Develops and updates department’s procedures and recommends changes to relate organizations standard practices; interprets policies and procedures to departments in their need to purchase supplies and services.
Solicits information regarding a variety of commodities by telephone interview or written requests ensuring cost effectiveness commensurate with quality
Prepares technical specifications for request for proposals, including terms and conditions and evaluation criteria.
Manage local purchase requisitions according to defined strategies and framework(mainly for direct categories)
Execute local, low value purchase requisitions
Close/change/modify Purchase Orders related to spot buys
Act as the single point of contact for the procurement function at a site or country
Coordinate local contract implementation tasks with Category Managers and users
Support strategic sourcing initiatives

Requisitions / Circulation and Approval Process

Checks requisitions raised by user through IBIS.
Process requisitions and adjudicate RFQ and send to Vendors for PFIs
Capture approved PFIs in IBIS for Approval.
Follow up on IBIS approvals

Purchase Order( P.O)

Consolidates purchase orders (P.O)
Send P.O to supplier with delivery schedules.
To follow up on non-delivered items.
To close P.Os delivered.

Expediting orders

Initiate effective procurement practices and ensure management of the ‘functional’ talent pipeline, to meet the required requirements (short, and long-term).
Expedites outstanding purchase orders to ensure delivery requirements are met.
Coordinates and resolves problems with end user departments and suppliers.
Assists shipping and receiving with shipment/transportation related discrepancies and variances.

P.O and GRN Process

Aligning PO’s with items delivered & invoice sent to Finance
Solve invoice discrepancies with Finance & suppliers. If any.

Employee Relations

Develop a good employee relations and collective environment that supports the delivery of procurement methodology and ensures communication directly with all employees on delivering of goods and services to boost productivity.
Reward

Ensures effective and efficient implementation of the Reward approach within the ‘Procurement function’, in line with our business strategy.
Procurement Excellence

Team up with Specialist to create effective and integrated Procurement practices for application in the country
Works with the business to deploy the procurement practices in the functional business units.
Provides feedback to internal and external stakeholders about procurement practices and work with them to identify continuous improvement opportunities.
Skills, Experience & Education
Judgement and decision making

Manage local purchase requisitions according to defined strategies and frameworks (mainly for indirect categories)
Execute local, low value purchase requisitions
Close/change/modify purchase orders related to spot buys
Act as the single point of contact for the Procurement function at a site or country
Coordinate local contract implementation tasks with Category Managers and users
Support strategic sourcing initiatives

Qualifications

Minimum requirement: Min – HND in Purchasing and Supply

Added advantage: Ideal – Preferably graduate with economic/technically oriented degree.

Minimum requirement:
2- 5years general business experience, broad background across different business functions, preferably in Procurement area (low to mid-level spend) in a middle sized or large organisation; basic experience within supplier selection, negotiation and contracting area is necessary. Experience in purchase orders administration only is not fully sufficient.

Competencies

To drive organisation performance.
Ability to influence and engage suppliers and user departments across different levels.
Ability to develop clear steps to support business strategy.
Brilliant communication skills.
Ability to analysis & diagnosis.
Integrity and the ability to build trust.
Reputation for discretion and sound judgment.
Technical process expertise.
Ability to collaborate, and work effectively in Teams.
Inclusiveness and ability to work with people from diverse backgrounds.
Ability to generate ideas, agree direction, influence and plan actions through productive relationships with groups and individuals.
Excellent Problem solving ability.
Change management and performance improvement.
Ability to develop strong, professional relationships with internal customers, through integrity and delivery.
Credible, trustworthy and able to recommend solutions that are aligned to user needs and long term interest of the organisation.
Ability to facilitate team discussions and shape positive behaviours.

Tagged as: Category, Local, SayPro, Specialist