Position: HR & Admin Officer (Rapid Recruitment) 1564-PRF-2501-01012 Job Location: Jordan Reporting to: Country Representative Working area: Jordan Number of positions open: 1 Last date for application: January 23rd 2025 This recruitment process is rapid recruitment: Note. Due to the urgency of this position, the vacancy may close before the deadline. Applications will be assessed as per the received and vacancy might be closed before the end of the announcement as per qualifications availability. Key relationships: Jordan staff. Jordan Centers staff, Regional HR Manager, Finance Officer General objective of the position: The HR & Admin Officer will be responsible for implementing the HR functioning of SAMS Jordan office by taking into consideration the HR manual application. Responsible for ensuring consistent HR support and practical implementation of all tools. Also, by supervising and follow up all administrative aspects (Administrative – Informatics – Transportation – Hygiene – Reception) Services. Main tasks and responsibilities: Key Admin & Human Resource Duties: Provide human resource metrics to country and regional leadership. Work with senior management to determine workforce needs, including staffing, Ensure SAMS Jordan program human resource processes are in accordance with local labor laws. Ensure the application of administrative policies and procedures and provide recommendations for the development of work when needed. Oversee all service bills, rents and parking, etc., and inform the senior management of any developments. Recruitment and orientation Ensure each position has a job description. Design a sourcing strategy to identify qualified candidates. Manage the interview process with relevant supervisors. Ensure effective orientation processes for new hires. Ensure all recruitment files are archived accordingly Leave Administration Maintain appropriate leave documents in specific sites for local and standard staff. Every month ensure that similar information is maintained, at field office and at the level (if any), make sure appropriate documents are presented for leaves. as appropriate on time. Ensure proper implementation on HRIS for Leaves compensation and benefits and other HRIS functions Ensure Personnel files are updated and uploaded on HRIS Payroll & Benefits Administration Provide all documents necessary for payroll preparation to Finance before the 29th day of the month to ensure new information is included in payroll for that month. Follow up regarding Health insurance. Annually review salary and benefit structure in relation to the market and make recommendations to the country representative, operations manager and regional on proposed changes. Performance and professional development Implement a performance management system. Ensure each position has performance objectives. Implement a professional development system. Implement retention strategies and initiatives. Advise supervisors in determining appropriate disciplinary plans of action. Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets local labor laws. Employees’ Relations Maintain good internal communications and relationship with departments and Field Sites and provide relevant information on time, as and when requested. Handling necessary HR related communications through email and telephone. Handle all staff-related issues and correspondence in accordance with the HR manual and the Labor Law. HR Tasks and PSEA: Act as the focal point for PSEA Educate and empower staff to integrate PSEA principles into their daily work by and ensure adherence to standards of preventing, reporting, and responding to PSEA. Conduct PSEA training for all SAMS staff in Jordan Participate in investigations when needed. Ensure SAMS organizational policies and systems are implemented properly by all stakeholders Participate in HR meetings or any other assigned meetings when necessary. Office culture Promote and model a positive, professional and respectful office culture. Initiate team building initiatives. Key Other Duties: Perform any other related duties assigned by your immediate supervisor. Reporting mechanism will be for functioning and technical advice to Immediate supervisor on monthly basis THE CANDIDATE’S REQUIREMENTS Mandatory Qualifications required University degree in any related field preferably Business Management. Minimum 3 years’ experience in Human Resources Desirable 5 experience in Human Resources Languages Fluent written and spoken in Arabic Fluent written and spoken English Competencies: Excellent written interpersonal communication skills. Administrative Principles Labor Law Recruitment & Selection Training and Development Payroll Management Computer proficiency with Microsoft Office (word, excel, PowerPoint). Gmail How to apply CONTRACT CONDITIONS The salary will be defined regarding the SAMS Jordan Office salary scale on-going. This recruitment process is rapid recruitment: Note. Due to the urgency of this position, the vacancy may close before the deadline. Applications will be assessed as per received and vacancy might be closed before the end of the announcement as per qualifications availability. Interested candidates may please send their resume and fill the application in the following link: https://recruitment.sams-hr.com/