ROLE PURPOSE: The Deputy Finance Director will be supporting setting and developing the financial management of Ukraine CO/ AOs and supporting the Finance Director in area of budgeting, treasury & reporting, partners, and staff recruitment with a particular focus on providing excellent financial business partnering services to ESMT, Area Directors and budget holders. He/she will also be responsible for ensuring best in class financial management both at the CO and field offices level – including leadership in respect to capacity building; establishing and implementing efficient & effective processes; improving and ensuring compliance with internal control systems. The Deputy Finance Director will be supporting CO and AOs in Financial setup, budgeting and reporting team focuses on providing support throughout the lifecycle of awards by ensuring that the financial component of projects are successfully implemented. These includes providing technical support from proposal budgeting, BVA, donor financial reporting & closeout, master budgeting and gap analysis, forecasting & KPIs and Partner finance support and reconciliations. He/she will be providing technical support to Financial Accounting team including taxation and better KPI management. SCOPE OF ROLE: Reports to: Director Finance, Admin & IT Staff reporting to this post: Finance Manager Partnerships, Finance Coordinator BHA Technical supervision of Heads of Finance Area offices Budget Responsibilities: None KEY AREAS OF ACCOUNTABILITY: Budgeting & Reporting Act as the key strategic Finance Business Partner to the Finance Director and Program Implementation team to support the growing response in terms of budgeting, reporting and build the capacity of the team. A member of the ESMT and represent the FD in the SMT during his absence. Ownership of the master budget process at Country Office and Field levels – ensuring proactive decision making, the efficient and effective allocation of resources. Provide financial expertise to the donor budget proposal process to ensure proposals are: high quality, full cost recovery and reflect the needs on the ground; include the necessary shared costs and NTC rates. Working with the program implementation team on award review meetings, realignments, NCE Providing high quality donor ready financial reports that meets with the optimum qualities and strive consistent green reporting KPI. Mitigate the risk of donor disallowances by ensuring that awards are proactively managed and closed out effectively from a financial perspective Ensure budget holders understand their responsibilities (e.g., through training and capacity building). Gifts-in-Kind: work closely with budget holders and the Supply Chain team to ensure high quality financial management and reporting. Manage accruals and technically lead the monthly and annual close out procedures. Identify and effectively manage all key risks, especially financial, related to delivering the Country Office program. These includes compliance to local laws such as taxation and social security. Provide value added ad hoc financial analysis to budget holders to assist decision making Partnership Development and Management Undertaking capacity assessment of partners’ organisation in order to identify capacity gaps and areas of support that the partners will require for effective implementation of the programme financial management requirements. The finance folk for the localisation strategy and its implementation. Undertake regular support visits to the partners organizations to discuss financial and operational issues/progress and identify ways in which SCI SS can provide the needed support. Support the development of partners’ project budgets, work plan, cash transfer plans and procurement plans. Support partners external audit exercise and follow up to ensure that the auditors’ recommendations are followed up and implemented. Monitor and follow up the implementation of the agreed work plan and budget to ensure that the programme objectives are being realized in accordance to the programme and partnership agreement and take the necessary actions for any identified deviations. Field Finance Operations Ensuring best in class financial management at field office level – including leadership in respect to recruitment and succession planning; capacity building; implementing efficient & effective processes and accounting systems; improving and ensuring compliance with internal controls. This should include regular visits to the field locations. Staff Leadership, Mentorship, and Development Ensure appropriate staffing and efficient & effective organisation design within the Budgeting & Reporting teams. Ensure that staff understand and are empowered to perform their role especially the budgeting and reporting team. Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly. Recruitment, training, and professional development of team as part of the wider staff development strategy. Performance Management : Effective use of the Performance Management System including the establishment of clear, measurable objectives; ongoing feedback; periodic reviews; and fair and unbiased evaluations; Coaching, mentoring and other developmental opportunities; Recognition and rewards for outstanding performance; Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans QUALIFICATIONS Master’s degree in Finance, Accounting, Business Administration, or other relevant discipline. Chartered Accountant or any other Professional Accounting degree (CPA, ACMA, ACA, and ACCA) strongly recommended. EXPERIENCE AND SKILLS Essential Minimum of 5-year experience in an INGO/NGO of which three years at a management level within finance department. Strategic mindset with the ability to lead, inspire and achieve results in a challenging context Strong team player, ability to manage staff in a way to maximize output. Excellent inter-personal skills and able to communicate with diverse set of stakeholders Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner. Solutions focused with ability to identify weaknesses and drive continuous improvement Self starter who is willing to go the extra mile to get the job done Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff. Excellent understanding of business and financial planning including strategic modelling. Excellent understanding of budgeting and budget management. Excellent understanding of financial systems and procedures. Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word A full appreciation of the value of co-operation, both internationally and within a team environment. Understanding of Save the Children’s vision and mission and a commitment to its objectives and values. Written and verbal fluency in English Desirable Experience of working in an emergency context/insecure environment. Experience of working with key institutional donors, like OFDA, BHA, BPRM, ECHO, Europe Aid, Sida, SDC, and their compliance regulations. Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. How to apply Deputy Finance Director, Ukraine Response – SCI Career Site Careers