To the Chairperson of SayPro Royal Committee, SayPro Royal Committee, all SayPro Royal Chiefs and all SayPro Staff Members.

Kgotso a ebe le lena.

Here are Bible verses that can guide decision-making and voting in resolution management and writing procedures:

1. Seeking God’s Guidance

• Proverbs 3:5-6: “Trust in the Lord with all your heart and lean not on your own understanding and SayPro decisions; in all your ways submit to him, and he will make your paths straight.”

2. Wisdom in SayPro Royal Committees and SayPro Chiefs Committee

• Proverbs 15:22: “Plans fail for lack of Committee, but with many advisers and committee members, they succeed.”

3. Integrity in SayPro Decisions Making

• Proverbs 11:3: “The integrity of the upright guides them, but the crookedness of the treacherous destroys them.”

4. Unity in SayPro Voting

• Philippians 2:2: “Then make my joy complete by being like-minded, having the same love, being one in spirit and of one mind.”

5. Discernment in Choices

• James 1:5: “If any of you lacks wisdom, you should ask God, who gives generously to all without finding fault, and it will be given to you.”

6. Understanding Perspectives

• Proverbs 18:13: “To answer before listening—that is folly and shame.”

7. Righteousness in Actions

• Isaiah 1:17: “Learn to do right; seek justice. Defend the oppressed. Take up the cause of the fatherless; plead the case of the widow.”

8. Peace in Decision-Making

• Colossians 3:15: “Let the peace of Christ rule in your hearts, since as members of one body you were called to peace.”

9. Commitment to Integrity

• Psalm 37:5: “Commit your way to the Lord; trust in him and he will do this.”

10. Evaluating Outcomes

• Galatians 6:5: “For each will have to bear his own load.”

These verses can serve as a spiritual foundation for making thoughtful, ethical decisions and fostering a collaborative environment during the SayPro resolution management process.

Resolution Management and Writing Procedure

Purpose

The purpose of this procedure is to establish a systematic approach to manage and document resolutions effectively within SayPro. This ensures that issues are addressed promptly and thoroughly, fostering accountability and continuous improvement.

Scope

This procedure applies to all SayPro Human Capital involved in issue resolution, including SayPro Royal Committee Members, SayPro Chiefs Members, and team members across all Royalties.

Definitions

• Resolution: SayPro documented response or solution to an identified issue or problem.
• Issue: Any event or problem that may affect the organization’s operations or objectives.

Procedure

1. Identification of Issues

1.1 Reporting: SayPro Human Capital should report issues through designated channels (e.g., internal ticketing system, email, or meetings).

1.2 Initial Assessment: The responsible party assesses the severity and impact of the issue.

2. Resolution Process

2.1 Assign Responsibility: Assign SayPro team member or manager to oversee the resolution process.

2.2 Investigate the Issue: Gather relevant information, including:

• Background of the issue
• Impact on operations
• Stakeholders involved

2.3 Develop Solutions: Brainstorm potential solutions, considering:

• Feasibility
• Resources required
• Timeframe for implementation

2.4 Select Solution: Choose the most appropriate solution based on evaluation criteria.

3. Documentation

3.1 Resolution Documentation: Create a resolution document that includes:

• Description of the issue
• Analysis of the problem
• Chosen solution
• Implementation plan
• Assigned responsibilities
• Timeline for completion

3.2 Review and Approval: Submit the resolution document to relevant stakeholders for review and approval.

4. Implementation

4.1 Execute the Solution: Implement the chosen solution according to the documented plan.

4.2 Monitor Progress: Regularly check progress against the timeline and address any emerging issues.

5. Evaluation and Closure

5.1 Evaluate Effectiveness: Assess the outcome of the resolution after implementation, considering:

• Was the issue resolved?
• Were there any unintended consequences?
• How did the resolution impact operations?

5.2 Document Findings: Record the evaluation results in the resolution document.

5.3 Closure: Officially close the issue and notify all stakeholders of the resolution.

6. Continuous Improvement

6.1 Feedback Loop: Encourage feedback from stakeholders to improve future resolution processes.

6.2 Review Procedure: Regularly review and update this procedure based on lessons learned and best practices.

Responsibilities

• Employees: Report issues and participate in resolution efforts.
• Managers: Oversee the resolution process and ensure documentation is complete and accurate.
• Quality Assurance Team: Review resolution documents for compliance and effectiveness.

References

• Internal issue tracking system
• Organization’s policy manual

Revision History

• Version 1.0: Initial release
• Version 1.1: Updated documentation requirements (Date)

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This procedure ensures a structured approach to managing and documenting resolutions, promoting accountability and continuous improvement within the organization.

SayPro Neftaly Malatjie Steps to Writing the Resolution

Step 1: Sit at a meeting following the SayPro Meeting Management Procedure

Step 2: Before the meeting could end a resolution should be written.

The resolution should be as the following example:

I [Name] as the [Position] of [Royal Name] chairing a meeting on [Subject Name] held today on [Date] started at [Ti:Me].

At the meeting held with

1. Name | Position
2. Name | Position
3. Name | Position
4. Name | Position
5. Name | Position
6. Name | Position

I herewith declare that we have taken a resolution to:

• [Approve/Decline] [What in detail] [Recommending that WHAT MUST BE DONE]
• [Approve/Decline] [What in detail] [Recommending that WHAT MUST BE DONE]
• [Approve/Decline] [What in detail] [Recommending that WHAT MUST BE DONE]
• [Approve/Decline] [What in detail] [Recommending that WHAT MUST BE DONE]

We herewith submit our APPROVAL to Neftaly Malatjie/SayPro Royal Committee/SayPro Chief XX Officer for REVIEW WITHOUT APPROVAL or APPROVAL

Our message shall end here

signed in order

1. Name | Position | Signature
2. Name | Position | Signature
3. Name | Position | Signature
4. Name | Position | Signature
5. Name | Position | Signature
6. Name | Position | Signature

For Submission to SayPro Royal Chiefs a resolution is required

For submission to SayPro Royal Committee a resolution is required

For submission to Neftaly Malatjie a resolution is required

For submission to SayPro Royal

My message shall end here

Neftaly Malatjie | CEO | SayPro