SayPro Job Description: Monitoring and Evaluation (M&E) Specialist – Capacity Building Learnership at SayPro

Position: Monitoring and Evaluation (M&E) Specialist – Capacity Building Learnership
Location: SayPro Headquarters
Department: Capacity Building and Training
Reports To: Head of Capacity Building and Training
Type: Full-Time

SayPro Role Overview

The M&E Specialist – Capacity Building Learnership at SayPro is a critical role focused on developing and delivering training programs to enhance staff skills and knowledge based on investigation and audit findings. This role involves creating and implementing training modules, conducting assessments, and providing ongoing support to ensure our teams effectively respond to identified gaps and improve performance. The ideal candidate will have strong expertise in training development, capacity building, and a deep understanding of M&E practices.

SayPro Key Responsibilities

SayPro Post-Investigation Training
– Develop Training Modules: Create training modules based on findings from recent investigations to address identified knowledge and skill gaps.
– Conduct Needs Assessments: Identify specific training needs arising from investigation outcomes.
– Deliver Workshops: Organize and lead workshops to address skills and knowledge gaps identified during investigations.
– Create Training Materials: Prepare instructional materials for post-investigation training, such as presentations and handbooks.
– Evaluate Effectiveness: Assess the impact of post-investigation training on staff performance and knowledge.
– Update Programs: Revise training content based on feedback and evolving needs.

SayPro Post-Auditing Training
– Design Programs: Develop training programs tailored to address issues discovered in audits.
– Conduct Sessions: Facilitate training sessions to improve understanding and handling of audit findings.
– Develop Case Studies: Use real audit cases to create practical training scenarios and exercises.
– Prepare Guides: Create guides and reference materials to support learning and application of audit findings.
– Monitor Outcomes: Track and evaluate training effectiveness in addressing audit-related issues.
– Provide Follow-Up Support: Additional support and resources to reinforce training concepts.

SayPro Support and Guidance
– Establish Mechanisms: Develop systems for ongoing support to M&E teams and staff.
– Offer Coaching: Provide personalised coaching to address specific challenges and enhance skills.
– Create Help Desks: Set up help desks or support channels for immediate assistance with M&E tasks.
– Develop Guidance Documents: Prepare guidelines and best practice documents to assist staff in M&E activities.
– Organize Peer Learning: Facilitate sessions where staff can share experiences and learn from each other.
– Provide Technical Assistance: Offer expert advice on complex M&E issues and technical problems.

SayPro Incident Capacity Support
– Identify Gaps: Assess the capacity needs arising from recent incidents or challenges.
– Develop Response Training: Create and deliver training on managing and responding to incidents.
– Implement Initiatives: Launch initiatives to address identified gaps in response capabilities.
– Monitor Management: Track the effectiveness of capacity-building efforts in improving incident management.
– Provide Resources: Develop resources and tools to support staff during and after incidents.
– Review Protocols: Ensure that incident management protocols are current and influential.

SayPro Training Program Development
– Design Curriculum: Develop comprehensive curricula for various M&E topics and skills.
– Create Schedules: Develop schedules for training sessions to ensure timely and consistent delivery.
– Identify Trainers: Select qualified trainers and subject matter experts to deliver training.
– Develop Evaluations: Create evaluation tools to assess the effectiveness of training programs.
– Incorporate Feedback: Use feedback from training sessions to continuously improve training programs.

SayPro Skill Assessment
– Conduct Assessments: Evaluate staff’s current skills and knowledge levels related to M&E activities.
– Identify Needs: Determine specific areas where additional training is required based on skill assessments.
– Develop Plans: Create tailored training plans to address individual or team skill gaps.
– Monitor Progress: Track improvements in skills and knowledge following training interventions.
– Adjust Approaches: Modify training methods and content based on assessment results.

SayPro Knowledge Sharing
– Facilitate Exchange: Organize forums and events for staff to share M&E knowledge and experiences.
– Develop Repositories: Create and maintain repositories of M&E resources, case studies, and best practices.
– Encourage Collaboration: Promote department collaboration to enhance learning and knowledge sharing.
– Host Webinars: Offer online and in-person sessions for knowledge sharing and skill development.
– Publish Resources: Produce and distribute newsletters, reports, and articles on M&E topics.

SayPro Training Evaluation
– Conduct Assessments: Evaluate staff knowledge and skills before and after training sessions.
– Analyze Feedback: Review participant feedback 658+ to assess training effectiveness and areas for improvement.
– Measure Impact: Track the impact of training on job performance and M&E outcomes.
– Report Results: Prepare reports summarising training evaluations and improvements made.
– Adjust Programs: Make necessary adjustments to training programs based on evaluation results.

SayPro Mentoring Programs
– Develop Frameworks: Create frameworks for mentoring programs to support skill development.
– Match Mentors and Mentees: Pair experienced mentors with staff needing guidance and support.
– Provide Resources: Develop resources and guidelines to assist mentors and mentees.
– Monitor Relationships: Track the progress and effectiveness of mentoring relationships.
– Gather Feedback: Collect feedback from mentors and mentees to improve the mentoring program.

SayPro Leadership Development
– Design Training: Develop training programs to enhance leadership skills within the M&E context.
– Offer Workshops: Facilitate workshops and seminars for emerging leaders in M&E.
– Provide Coaching: Offer one-on-one coaching to develop leadership capabilities.
– Create Resources: Develop resources and tools to support leadership development.
– Evaluate Training: Assess leadership training programs’ effectiveness and impact.

SayPro Technical Skills Enhancement
– Identify Gaps: Assess technical skills required for M&E and identify gaps.
– Develop Programs: Create programs to enhance technical skills relevant to M&E tools and methodologies.
– Offer Hands-On Training: Provide practical, hands-on training for M&E software and tools.
– Monitor Improvement: Track improvements in technical skills following training.
– Update Content: Regularly update training content to reflect M&E technology and practice advancements.

SayPro Compliance Training
– Develop Modules: Create training focused on regulatory and organisational compliance in M&E.
– Conduct Workshops: Facilitate workshops to ensure an understanding of compliance requirements.
– Provide Resources: Develop resources to support adherence to compliance standards.
– Assess Understanding: Evaluate staff understanding of compliance issues and regulations.
– Update Training: Revise training materials to incorporate changes in compliance requirements.

SayPro Crisis Management Training
– Design Programs: Develop training programs focused on managing crises and emergencies.
– Conduct Simulations: Organize simulation exercises to practice crisis management skills.
– Provide Resources: Create resources and guidelines for effective crisis response.
– Evaluate Skills: Assess the effectiveness of crisis management training and readiness.
– Update Protocols: Update crisis management protocols based on training outcomes and feedback.

SayPro Project Management Training
– Develop Programs: Create training programs to enhance project management skills for M&E projects.
– Offer Workshops: Facilitate workshops on project planning, execution, and monitoring.
– Provide Tools: Develop and share tools and templates for effective project management.
– Evaluate Training: Assess the impact of project management training on project outcomes.
– Update Programs: Revise training content to reflect best practices in project management.

SayPro Data Management Training
– Create Modules: Develop data handling, storage, and analysis training.
– Conduct Workshops: Offer workshops to improve data management skills.
– Provide Resources: Develop guides and tools for effective data management.
– Monitor Skills: Track improvements in data management practices following training.
– Update Content: Regularly update training materials to reflect changes in data management practices.

SayPro Evaluation Methodology Training
– Develop Programs: Create programs focused on evaluation methodologies and techniques.
– Offer Workshops: Facilitate workshops to enhance understanding of evaluation methods.
– Provide Resources: Develop resources and guides on evaluation methodologies.
– Assess Impact: Evaluate the effectiveness of training in improving evaluation practices.
– Update Training: Revise training materials based on new developments and feedback.

SayPro Change Management Training
– Create Modules: Develop training on managing organisational change in M&E contexts.
– Conduct Workshops: Facilitate workshops to prepare staff for change initiatives.
– Provide Resources: Develop resources to support change management efforts.
– Evaluate Training: Assess the impact of training on staff adaptation to change.
– Update Programs: Revise training content based on change management outcomes and feedback.

SayPro Risk Management Training
– Develop Programs: Create programs that identify and manage risks in M&E projects.
– Offer Workshops: Facilitate workshops to enhance risk management skills.
– Provide Tools: Develop tools and templates for effective risk management.
– Monitor Skills: Track improvements in risk management practices following training.
– Update Content: Regularly update training materials to reflect best practices in risk management.

SayPro Evaluation of Capacity Building Programs
– Develop Criteria: Establish criteria for evaluating the effectiveness of capacity-building programs.
– Conduct Evaluations: Assess the impact and effectiveness of capacity-building initiatives.
– Gather Feedback: Collect feedback from participants and stakeholders on capacity-building efforts.
– Analyze Results: Review and analyse results to identify strengths and areas for improvement.
– Implement Improvements: Make necessary adjustments to capacity-building programs based on evaluation findings.

SayPro Resource Development
– Identify Needs: Determine the resources required for effective capacity building in M&E.
– Develop Materials: Create and maintain a library of training materials and resources.
– Provide Access: Ensure staff have access to necessary resources and tools.
– Update Library: Regularly update and expand the resource

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