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SayPro Festival Management TVET College Graduate Intern
Website SayPro
SayPro Festival Management TVET College Graduate Intern
About SayPro:
SayPro is a dynamic platform dedicated to organizing various development competitions, camps, and festivals that empower youth and foster innovation. We are seeking a motivated and passionate TVET College Graduate Intern to join our team and assist in the comprehensive planning and execution of our upcoming festivals.
Key Responsibilities:
1.SayPro Festival Planning and Strategy:
– Concept Development: Assist in defining the festival’s theme, goals, and target audience.
– Feasibility Study: Conduct research to assess the viability of the festival.
– Budget Planning: Support the creation and management of the festival budget, including revenue and expenses.
– Timeline Creation: Help develop detailed timelines and project plans for all festival activities.
2.SayPro Venue Selection and Management:
– Venue Research: Identify and select suitable venues for the festival.
– Venue Booking: Assist in securing and contracting the festival venue.
– Logistics Coordination: Manage venue logistics, including layout, setup, and breakdown.
– Permits and Licenses: Help obtain necessary permits and licenses for the venue and event.
3.SayPro Vendor Management:
– Vendor Selection: Identify and select vendors for food, merchandise, and services.
– Contract Negotiation: Assist in negotiating contracts with vendors and suppliers.
– Vendor Coordination: Manage vendor setup, operation, and breakdown during the festival.
4.SayPro Marketing and Promotion:
– Social Media Management: Create and manage social media content and engagement.
– Public Relations: Handle press releases, media relations, and event publicity.
– Ticket Sales and Promotion: Support ticket sales, pricing, and promotional offers.
5.SayPro Sponsorship and Partnerships:
– Sponsorship Acquisition: Assist in identifying and securing sponsors for the festival.
– Partnership Management: Develop and manage partnerships with local businesses and organizations.
– Sponsorship Activation: Implement sponsor-related activities and promotions at the festival.
– Donor Relations: Cultivate relationships with donors and manage donations.
6.SayPro Program Development:
– Artist and Performer Booking: Help hire and manage artists, performers, and speakers.
– Schedule Creation: Assist in developing and managing the festival schedule and program.
– Workshops and Panels: Organize workshops, panels, and educational sessions.
– Entertainment Coordination: Coordinate entertainment activities and performances.
7.SayPro Logistics and Operations:
– Site Layout and Design: Assist in designing the layout of the festival grounds.
– Transportation and Parking: Manage transportation logistics and parking arrangements.
– Equipment Rental: Arrange for the rental of necessary equipment.
– On-Site Coordination: Oversee day-to-day operations and management during the festival.
8.SayPro Ticketing and Access Control:
– Ticketing Systems: Set up and manage ticketing systems.
– Access Control: Implement access control measures for entry and exit points.
– Box Office Management: Operate the box office and manage ticket sales.
– Credentialing: Issue passes and credentials for staff, artists, and VIPs.
9.SayPro Health and Safety:
– Safety Planning: Develop safety plans and protocols for the festival.
– Emergency Response: Prepare and manage emergency response plans.
– Medical Services: Coordinate on-site medical services and first aid.
– Security Management: Implement security measures and manage security personnel.
10.SayPro Sustainability and Environmental Management:
– Waste Management: Develop and implement waste reduction and recycling programs.
– Sustainable Practices: Promote and enforce sustainable practices throughout the festival.
– Environmental Impact Assessment: Evaluate and mitigate the festival’s environmental impact.
– Green Certifications: Pursue certifications for environmentally-friendly practices.
11.SayPro Volunteer Management:
– Recruitment: Recruit and onboard volunteers for various festival roles.
– Training: Provide training and orientation for volunteers.
– Scheduling: Create and manage volunteer schedules and shifts.
– Recognition: Recognize and reward volunteers for their contributions.
12.SayPro Customer Service:
– Information Booths: Set up information booths and help desks for festival-goers.
– Guest Services: Provide assistance and support to attendees.
– Feedback Collection: Gather and analyze feedback from attendees for future improvements.
– Complaint Resolution: Handle and resolve customer complaints and issues.
13.SayPro Audio-Visual and Technical Support:
– Sound and Lighting: Manage sound and lighting setup and operation.
– Video Production: Coordinate video recording and live streaming of events.
– Technical Support: Provide technical support for equipment and performances.
– Broadcast Services: Arrange for broadcasting and media coverage of the festival.
14.SayPro Merchandise and Retail:
– Merchandise Design: Design and produce festival merchandise.
– Retail Setup: Organize and set up retail booths and stalls.
– Sales Management: Manage merchandise sales and inventory.
– Vendor Coordination: Coordinate with vendors selling merchandise.
15.SayPro Hospitality and Accommodations:
– Artist and VIP Accommodations: Arrange accommodations and transportation for artists and VIPs.
– Attendee Services: Provide information on local accommodations and services for attendees.
– Catering Services: Manage catering for staff, volunteers, and special guests.
– Hospitality Lounges: Set up hospitality lounges for artists, sponsors, and VIPs.
16.SayPro Legal and Compliance:
– Contract Management: Draft and manage contracts with vendors, artists, and partners.
– Insurance: Obtain necessary insurance coverage for the festival.
– Regulatory Compliance: Ensure compliance with local laws and regulations.
– Liability Management: Address liability issues and risk management.
17.SayPro Post-Festival Activities:
– Cleanup and Breakdown: Oversee the cleanup and breakdown of festival sites.
– Debriefing: Conduct post-festival debriefing sessions with staff and stakeholders.
– Financial Reconciliation: Reconcile financial accounts and review budget performance.
– Reporting and Analysis: Prepare and present post-festival reports and performance analysis.
18.SayPro Community Engagement:
– Local Outreach: Engage with the local community and involve them in the festival.
– Community Partnerships: Develop partnerships with local organizations and businesses.
– Volunteer Opportunities: Offer opportunities for local community members to volunteer.
– Feedback Integration: Incorporate community feedback into future festival planning.
19.SayPro Sponsorship Activation:
– Brand Integration: Integrate sponsor branding into festival materials and activities.
– On-Site Activation: Implement sponsor activation activities at the festival.
– Sponsor Reporting: Provide sponsors with detailed reports on their involvement and impact.
– Relationship Management: Cultivate and manage relationships with sponsors.
20.SayPro Digital and Social Media Integration:
– Event App Development: Create and manage a festival app for schedules, maps, and information.
– Social Media Campaigns: Run campaigns on social media platforms to engage with attendees.
– Content Creation: Develop content for online promotion and engagement.
– Digital Engagement: Use digital tools to enhance attendee experience and interaction.
Qualifications:
– Recent graduate of a TVET college, preferably with a focus on Event Management, Hospitality, Marketing, or a related field.
– Strong organizational and project management skills.
– Excellent communication and interpersonal skills.
– Ability to work under pressure and meet deadlines.
– Proficiency in MS Office Suite (Word, Excel, PowerPoint) and social media platforms.
– Passion for festivals, events, and community engagement.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their interest in the internship and relevant experience to
Join SayPro and be a part of an exciting team that brings impactful festivals to life!