SayPro Festival Management Manager

About SayPro:
SayPro is at the forefront of organizing innovative development competitions and camps, and now we are expanding into the vibrant world of festival management. We are looking for a skilled and dynamic Festival Management Manager to oversee the planning, execution, and successful delivery of our festivals. If you have a passion for festivals and a knack for managing complex projects, we want to hear from you!

Role Overview:
The Festival Management Manager will be responsible for coordinating all aspects of festival operations, from initial concept through to post-event evaluation. You will work closely with various teams to ensure the festival runs smoothly, meets its goals, and provides a memorable experience for attendees.

Key Responsibilities:

1.SayPro Festival Planning and Strategy
– Concept Development: Define the festival’s theme, goals, and target audience.
– Feasibility Study: Conduct research to assess the viability of the festival.
– Budget Planning: Create and manage the festival budget, overseeing both revenue and expenses.
– Timeline Creation: Develop a detailed timeline and project plan for all festival activities.

2.SayPro Venue Selection and Management
– Venue Research: Identify and select suitable venues for the festival.
– Venue Booking: Secure and contract the festival venue.
– Logistics Coordination: Manage venue logistics, including layout, setup, and breakdown.
– Permits and Licenses: Obtain necessary permits and licenses for the venue and event.

3.SayPro Vendor Management
– Vendor Selection: Identify and select vendors for food, merchandise, and services.
– Contract Negotiation: Negotiate contracts with vendors and suppliers.
– Vendor Coordination: Manage vendor setup, operation, and breakdown during the festival.

4.SayPro Marketing and Promotion
– Social Media Management: Create and manage social media content and engagement.
– Public Relations: Handle press releases, media relations, and event publicity.
– Ticket Sales and Promotion: Manage ticket sales, pricing, and promotional offers.

5.SayPro Sponsorship and Partnerships
– Sponsorship Acquisition: Identify and secure sponsors for the festival.
– Partnership Management: Develop and manage partnerships with local businesses and organizations.
– Sponsorship Activation: Implement sponsor-related activities and promotions at the festival.
– Donor Relations: Cultivate relationships with donors and manage donations.

6.SayPro Program Development
– Artist and Performer Booking: Hire and manage artists, performers, and speakers.
– Schedule Creation: Develop and manage the festival schedule and program.
– Workshops and Panels: Organize workshops, panels, and educational sessions.
– Entertainment Coordination: Coordinate entertainment activities and performances.

7.SayPro Logistics and Operations
– Site Layout and Design: Design the layout of the festival grounds, including stages, booths, and amenities.
– Transportation and Parking: Manage transportation logistics and parking arrangements.
– Equipment Rental: Arrange for the rental of necessary equipment such as stages, sound systems, and tents.
– On-Site Coordination: Oversee the day-to-day operations and management of the festival.

8.SayPro Ticketing and Access Control
– Ticketing Systems: Set up and manage ticketing systems, both online and on-site.
– Access Control: Implement access control measures for entry and exit points.
– Box Office Management: Operate the box office for ticket sales and will-call.
– Credentialing: Issue passes and credentials for staff, artists, and VIPs.

9.SayPro Health and Safety
– Safety Planning: Develop safety plans and protocols for the festival.
– Emergency Response: Prepare and manage emergency response plans and procedures.
– Medical Services: Coordinate on-site medical services and first aid.
– Security Management: Implement security measures and manage security personnel.

10.SayPro Sustainability and Environmental Management
– Waste Management: Develop and implement waste reduction and recycling programs.
– Sustainable Practices: Promote and enforce sustainable practices throughout the festival.
– Environmental Impact Assessment: Evaluate and mitigate the festival’s environmental impact.
– Green Certifications: Pursue certifications for environmentally-friendly practices.

11.SayPro Volunteer Management
– Recruitment: Recruit and onboard volunteers for various festival roles.
– Training: Provide training and orientation for volunteers.
– Scheduling: Create and manage volunteer schedules and shifts.
– Recognition: Recognize and reward volunteers for their contributions.

12.SayPro Customer Service
– Information Booths: Set up information booths and help desks for festival-goers.
– Guest Services: Provide assistance and support to attendees.
– Feedback Collection: Gather and analyze feedback from attendees for future improvements.
– Complaint Resolution: Handle and resolve customer complaints and issues.

13.SayPro Audio-Visual and Technical Support
– Sound and Lighting: Manage sound and lighting setup and operation.
– Video Production: Coordinate video recording and live streaming of events.
– Technical Support: Provide technical support for equipment and performances.
– Broadcast Services: Arrange for broadcasting and media coverage of the festival.

14.SayPro Merchandise and Retail
– Merchandise Design: Design and produce festival merchandise.
– Retail Setup: Organize and set up retail booths and stalls.

– Sales Management: Manage merchandise sales and inventory.
– Vendor Coordination: Coordinate with vendors selling merchandise.

15.SayPro Hospitality and Accommodations
– Artist and VIP Accommodations: Arrange accommodations and transportation for artists and VIPs.
– Attendee Services: Provide information on local accommodations and services for attendees.
– Catering Services: Manage catering for staff, volunteers, and special guests.
– Hospitality Lounges: Set up hospitality lounges for artists, sponsors, and VIPs.

16.SayPro Legal and Compliance
– Contract Management: Draft and manage contracts with vendors, artists, and partners.
– Insurance: Obtain necessary insurance coverage for the festival.
– Regulatory Compliance: Ensure compliance with local laws and regulations.
– Liability Management: Address liability issues and risk management.

17.SayPro Post-Festival Activities
– Cleanup and Breakdown: Oversee the cleanup and breakdown of festival sites.
– Debriefing: Conduct post-festival debriefing sessions with staff and stakeholders.
– Financial Reconciliation: Reconcile financial accounts and review budget performance.
– Reporting and Analysis: Prepare and present post-festival reports and performance analysis.

18.SayPro Community Engagement
– Local Outreach: Engage with the local community and involve them in the festival.
– Community Partnerships: Develop partnerships with local organizations and businesses.
– Volunteer Opportunities: Offer opportunities for local community members to volunteer.
– Feedback Integration: Incorporate community feedback into future festival planning.

19.SayPro Sponsorship Activation
– Brand Integration: Integrate sponsor branding into festival materials and activities.
– On-Site Activation: Implement sponsor activation activities at the festival.
– Sponsor Reporting: Provide sponsors with detailed reports on their involvement and impact.
– Relationship Management: Cultivate and manage relationships with sponsors.

20.SayPro Digital and Social Media Integration
– Event App Development: Create and manage a festival app for schedules, maps, and information.
– Social Media Campaigns: Run campaigns on social media platforms to engage with attendees.
– Content Creation: Develop content for online promotion and engagement.
– Digital Engagement: Use digital tools to enhance attendee experience and interaction.

Qualifications:
– Proven experience in festival management or large-scale event planning.
– Strong organizational and project management skills.
– Excellent communication and interpersonal skills.
– Ability to manage multiple tasks and stakeholders simultaneously.
– Knowledge of budget management and financial reporting.
– Familiarity with health, safety, and sustainability practices.
– Proficiency in using event management software and tools.
– Experience with social media, marketing, and sponsorship management.

How to Apply:
Submit your resume, cover letter, and a portfolio of past events or festivals you have managed to info@saypro.world.online

Join SayPro and lead the way in creating unforgettable festival experiences that inspire and engage communities!

Tagged as: Festival, Management, Manager, SayPro