About SayPro:
SayPro is a dynamic platform dedicated to organizing development competitions, camps, and festivals that foster growth, creativity, and community engagement. We are seeking a passionate and dedicated Festival Management Fellow to join our team and play a pivotal role in the planning and execution of our upcoming festival.

Key Responsibilities:

1.SayPro Festival Planning and Strategy
– Concept Development:Define the festival’s theme, goals, and target audience.
– Feasibility Study:Conduct research to determine the viability of the festival.
– Budget Planning:Create and manage the festival budget, including revenue and expenses.
– Timeline Creation:Develop a detailed timeline and project plan for all festival activities.

2.SayPro Venue Selection and Management
– Venue Research:Identify and select suitable venues for the festival.
– Venue Booking:Secure and contract the festival venue.
– Logistics Coordination:Manage venue logistics, including layout, setup, and breakdown.
– Permits and Licenses:Obtain necessary permits and licenses for the venue and event.

3.SayPro Vendor Management
– Vendor Selection:Identify and select vendors for food, merchandise, and services.
– Contract Negotiation:Negotiate contracts with vendors and suppliers.
– Vendor Coordination:Manage vendor setup, operation, and breakdown during the festival.

4.SayPro Marketing and Promotion
– Social Media Management:Create and manage social media content and engagement.
– Public Relations:Handle press releases, media relations, and event publicity.
– Ticket Sales and Promotion:Manage ticket sales, pricing, and promotional offers.

5.SayPro Sponsorship and Partnerships
– Sponsorship Acquisition:Identify and secure sponsors for the festival.
– Partnership Management:Develop and manage partnerships with local businesses and organizations.
– Sponsorship Activation:Implement sponsor-related activities and promotions at the festival.
– Donor Relations:Cultivate relationships with donors and manage donations.

6.SayPro Program Development
– Artist and Performer Booking:Hire and manage artists, performers, and speakers.
– Schedule Creation:Develop and manage the festival schedule and program.
– Workshops and Panels:Organize workshops, panels, and educational sessions.
– Entertainment Coordination:Coordinate entertainment activities and performances.

7.SayPro Logistics and Operations
– Site Layout and Design:Design the layout of the festival grounds, including stages, booths, and amenities.
– Transportation and Parking:Manage transportation logistics and parking arrangements.
– Equipment Rental:Arrange for the rental of necessary equipment such as stages, sound systems, and tents.
– On-Site Coordination:Oversee the day-to-day operations and management of the festival.

8.SayPro Ticketing and Access Control
– Ticketing Systems:Set up and manage ticketing systems, both online and on-site.
– Access Control:Implement access control measures for entry and exit points.
– Box Office Management:Operate the box office for ticket sales and will-call.
– Credentialing:Issue passes and credentials for staff, artists, and VIPs.

9.SayPro Health and Safety
– Safety Planning:Develop safety plans and protocols for the festival.
– Emergency Response:Prepare and manage emergency response plans and procedures.
– Medical Services:Coordinate on-site medical services and first aid.
– Security Management:Implement security measures and manage security personnel.

10.SayPro Sustainability and Environmental Management
– Waste Management:Develop and implement waste reduction and recycling programs.
– Sustainable Practices:Promote and enforce sustainable practices throughout the festival.
– Environmental Impact Assessment:Evaluate and mitigate the festival’s environmental impact.
– Green Certifications:Pursue certifications for environmentally-friendly practices.

11.SayPro Volunteer Management
– Recruitment:Recruit and onboard volunteers for various festival roles.
– Training:Provide training and orientation for volunteers.
– Scheduling:Create and manage volunteer schedules and shifts.
– Recognition:Recognize and reward volunteers for their contributions.

12.SayPro Customer Service
– Information Booths:Set up information booths and help desks for festival-goers.
– Guest Services:Provide assistance and support to attendees.
– Feedback Collection:Gather and analyze feedback from attendees for future improvements.
– Complaint Resolution:Handle and resolve customer complaints and issues.

13.SayPro Audio-Visual and Technical Support
– Sound and Lighting:Manage sound and lighting setup and operation.
– Video Production:Coordinate video recording and live streaming of events.
– Technical Support:Provide technical support for equipment and performances.
– Broadcast Services:Arrange for broadcasting and media coverage of the festival.

14.SayPro Merchandise and Retail
– Merchandise Design:Design and produce festival merchandise.
– Retail Setup:Organize and set up retail booths and stalls.
– Sales Management:Manage merchandise sales and inventory.
– Vendor Coordination:Coordinate with vendors selling merchandise.

15.SayPro Hospitality and Accommodations
– Artist and VIP Accommodations:Arrange accommodations and transportation for artists and VIPs.
– Attendee Services:Provide information on local accommodations and services for attendees.
– Catering Services:Manage catering for staff, volunteers, and special guests.
– Hospitality Lounges:Set up hospitality lounges for artists, sponsors, and VIPs.

16.SayPro Legal and Compliance
– Contract Management:Draft and manage contracts with vendors, artists, and partners.
– Insurance:Obtain necessary insurance coverage for the festival.
– Regulatory Compliance:Ensure compliance with local laws and regulations.
– Liability Management:Address liability issues and risk management.

17.SayPro Post-Festival Activities
– Cleanup and Breakdown:Oversee the cleanup and breakdown of festival sites.
– Debriefing:Conduct post-festival debriefing sessions with staff and stakeholders.
– Financial Reconciliation:Reconcile financial accounts and review budget performance.
– Reporting and Analysis:Prepare and present post-festival reports and performance analysis.

18.SayPro Community Engagement
– Local Outreach:Engage with the local community and involve them in the festival.
– Community Partnerships:Develop partnerships with local organizations and businesses.
– Volunteer Opportunities:Offer opportunities for local community members to volunteer.
– Feedback Integration:Incorporate community feedback into future festival planning.

19.SayPro Sponsorship Activation
– Brand Integration:Integrate sponsor branding into festival materials and activities.
– On-Site Activation:Implement sponsor activation activities at the festival.
– Sponsor Reporting:Provide sponsors with detailed reports on their involvement and impact.
– Relationship Management:Cultivate and manage relationships with sponsors.

20.SayPro Digital and Social Media Integration
– Event App Development:Create and manage a festival app for schedules, maps, and information.
– Social Media Campaigns:Run campaigns on social media platforms to engage with attendees.
– Content Creation:Develop content for online promotion and engagement.
– Digital Engagement:Use digital tools to enhance attendee experience and interaction.

Qualifications:
– Relevant experience in event management, festival planning, or a related field.
– Strong organizational and project management skills.
– Excellent communication and negotiation abilities.
– Ability to work under pressure and meet tight deadlines.
– Passion for festivals, arts, and community engagement.

Application Process:
To apply, please submit your resume and a cover letter detailing your experience and why you are passionate about festival management to info@saypro.world.online

Join SayPro and help create unforgettable experiences!

Tagged as: Fellow, Festival, Management, SayPro